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Updated: 10/14/01
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I handle all my todos through datebk4 and shadow. Here's how I decide...if it's a daily thing like 'computer time' or 'bedtime routine' then I put it on the calendar as a floating event in datebk4 (I only have about 5 of these that show up daily). I don't list everything that I do during the 'bedtime routine' because if I forget anything my kids will remind me ;-) I just put it on my calendar to block out the ½ hour it will take me and dh to get the kids to bed. For things like the 'computer time' floating event, I switch to an icon filter in datebk4. As I jot down tasks, I put an icon on them like 'phone' for a phone call, and a computer for email reminders and other computer tasks. So when I am on the computer during 'computer time', I go to list view in datebk4 and filter on the computer icon (actually I have it as a saved view for convenience). I get a quick prioritized list of computer tasks I want/need to complete. For household chores, I set them up as tasks that repeat as needed. For example, 'Mop Kitchen Floor' is task that repeats every 2 weeks. So I set it up to regenerate every 14 days. I also prioritize tasks this way... 1 - Must be Done Today (or Daily Household chores of which I currently have 0 that I feel the need to write down - most fit into my floating events as described above) 2 - Should Be Done Today (or Weekly Household chores) 3 - Could Be Done Today if time permits (Monthly Household Chores) 4 - Maybe (Seasonal Tasks, Yearly Chores, etc.) 5 - Ideas/Projects (major household Projects like painting, etc. that need prep work before starting) If it's a big project like planning a trip, or something that involves multiple steps in planning, I use shadow plan (an outliner) from there I can set up a hierarchial list of steps needed to take care of the project. I can set up a list of todos in shadow and then link them directly to datebk4 so that when I complete them they show up as completed in both apps. I also link (using linkerhack) tasks from my todo list to shadow. An example is a repeat task I have called 'backup computer data' that repeats every 2 weeks. Tapping the link I created in the todo list takes me to a list I created in shadow that lists each folder I need to backup. Also, I link major projects for my business from my scheduled appointments. I think I already covered that topic here. Anyway, I try to not put too many dated tasks on one day - usually just 5-7 total (priorities 1 & 2) that NEED to get done. The rest float from day to day and I get to them when I can. To keep on track, I have a saved view that only shows dated priority tasks 1&2 in the splitscreen. I have another saved view which shows all dated tasks 1-5 for an overview. A third saved view shows all tasks both dated and undated (I use this one as my planning view - where I schedule days to complete some of the undated ones). Hope this makes some sense. It's late and we just finished our first major bike ride this summer (8 miles - up hill both ways!) so I'm not sure If I'm making sense or covering all the bases here. If you have any questions - bring 'em on! Later... |
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